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Approved by the Board of Directors March 2014
NPMA recognizes the importance of protecting information that is routinely provided by members and stored at the NPMA office. NPMA maintains information that is relevant to NPMA activities with technical, administrative, and physical safeguards to protect against loss, unauthorized access, destruction, misuse, modification, and improper disclosure; though no computer system or information can ever be fully protected against every possible hazard.
NPMA maintains member databases that contain mailing, billing, and member profile information. NPMA also maintains databases of member and non-member purchases and of registrations for conferences and other NPMA activities. The information in these databases is used by authorized NPMA staff members to process orders; mail invoices, purchases, renewal notices, and announcements; respond to member inquiries; and help us improve our offerings. Member records are maintained indefinitely. Purchases and credit card transactions are retained for as long as appropriate to meet contractual, tax, or auditing needs.
All personally identifiable information contained in NPMA membership, purchase, and registration databases is treated as confidential and will be used only for the purposes stated in this policy, except where required by law.
Membership List Policies
The NPMA membership list and corresponding contact information is confidential and belongs to the members of NPMA. It will not be made available by NPMA to outside parties. It shall not be made available to members in its entirety; however, members shall be given access to contact information of other members through on-line search capabilities.
There are occasions where individuals or groups of individuals shall be provided membership lists or portions of membership lists. Such instances include:
NPMA does not sell, rent, or exchange email addresses of its members. NPMA - and its approved third party vendors - use email addresses in order to send routine correspondence, membership update information, and other such correspondence designed to inform or educate members. All NPMA created and supported email distribution lists are compliant with CAN-SPAM regulations.
There are occasions where individuals or groups of individuals shall be provided email lists for NPMA member companies. Such instances include:
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